Fundraising Gala Checklist

Gala Checklist

A lot of planning goes into a gala, and you don’t want anything to slip through the cracks. Based on your specific gala, you will have additional or different items than what are listed on the following checklist, but here is a list to get you started!



[ ] Catering for dinner (ask for sponsorships and donations for the catering)

[ ] Tables

[ ] Chairs

[ ] Table Cloths

[ ] Dishes: Plates, Glasses

[ ] Cutlery: Forks, Knives, Spoons

[ ] Drinks

[ ] Napkins

[ ] Servers (find volunteers/interns)


[ ] Design Invitations

[ ] Distribute Invitations

[ ] Decide Dress Standards

[ ] Venue (once again, ask for donated venue locations)

[ ] Decorations


[ ] Auction Items: Art, Jewelry, Trips, Event Tickets, Gift Baskets, etc.

[ ] How will we display the Auction Items

[ ] Tables for Auction Items

[ ] How to conduct the Auction: Silent? Live?

[ ] Is there any technology needed for the auction?

[ ] Person/People to conduct the auction

[ ]Labels for auction items during display

[ ] You might have to wrap/package auction items


[ ] Find a speaker or other entertainment

[ ] Gift for speaker

[ ] Specifics for speaker: time allotment, place, attire, etc.


If you think of other items that should be added to the list, be sure to comment below. Also, if you are interested in where to look for donated auction items, stay tuned or shoot me an email!